Minutes of the Jackson-Madison County Library

jackson madison county library

Board of Trustees, Regular Monthly Meeting

Library Board Room

March 20, 2013

Present:

Brandon   McWherter  Chairman  Arlene Griffin JMCL North Manager
Terica   Smith Vice-Chair  Dinah Harris JMCL Director
Jerry Bastin Treasurer Carla Jacobs Director Hatchie River Regional
Mike Stone Board Member Ron Pennell City of Jackson Liaison
Charles Baldwin Board Member Katie Brantley Madison County Liaison
Glenn Vaulx Board Member

Call to Order/Introductions:

The meeting was called to order at approximately 3:30 p.m. by Chairman Brandon McWherter.

Library Foundation and Friends of the Library:

Margaret Rucker reported that Carol Reese will be the speaker at Friends next meeting on April 4th and books are coming in for the June Book Sale.

Minutes:  The minutes of the February 27th meeting, were approved with a motion by Jerry Bastin, seconded by Mike Stone.  Motion carried unanimously.

Treasurer: The February Financial Report was approved as presented with a motion by Glenn Vaulx, seconded by Charles Baldwin.  Motion carried unanimously.

Director’s Report:

Dinah Harris reported the staff has begun training in “knock their socks off” customer service.  Collection development based on the patron driven acquisition model has already been put in place as well.  We have migrated to the online version of Polaris.  The survey that the library conducted has ended and the results are presented in conjunction with this director’s report.  The transition from LSSI to County is moving smoothly.

Statistical:  The library’s stats for February were presented.

Library North:  Arlene Griffin reported she has been working with 3 assisted living homes to provide them with Large Print books on a monthly basis.  State and federal funds’ ordered books are starting to arrive.  An additional children’s story time has been added and alleviates the huge numbers at one program.  A special thanks was given to Arlene for doing a great job in the interim director position she has held for several months.

Hatchie River Regional Library

Federal budget cuts that are in place now will not become effective for the state library budgets until Oct 1 and will be a 9% cut of their Federal money.

Old Business:

A motion was made by Glen Vaulx, seconded by Jerry Bastin to have the board chairman compose and sign a Non-binding Letter of Intent for the 3850 sq ft. space in the Jason’s Deli strip center to allow the landlord to get bids to see what the build out cost would be for a possible relocation of Library North.  Motion carried unanimously.

The space is owned by Anchor Investments, the proposed price per square foot is $11.00 with $3.25 common area maintenance, taxes and insurance, making a total of $14.25 which is $4,600 per month.  They want a five year lease with two five year options.

After more information is received to determine if this is a possible move, the present landlord will be contacted for further negotiation and notification.

Dinah Harris had obtained some possible moving estimates at approximately $5,000.  A possible source of labor would be city maintenance workers, community service workers and student organizations at Union that are ready to do service projects as an off-set to the labor costs.

A motion was made by Charles Baldwin, seconded by Mike Stone to send LSSI a final payment of $39,774.34 with a letter explaining the final payment and amended to reflect the use of the numbers taken from the LSSI financial statements in the explanation.  This letter will also include the note that the salary and benefits for our new Library Director which totaled $9,789.35 for the time period she was employed while LSSI was still operating the library was not included.   Motion carried unanimously.

New Business:

A motion was made by Glen Vaulx, seconded by Mike Stone to reimburse employees that purchased insurance for one month during the time that the county insurance would not become effective and the LSSI insurance had been dropped for a collective total of no more than $800.

Motion carried unanimously.

Extended library hours will be addressed with the new budget discussions.

The most senior board members which are Mike Stone and Brandon McWherter, will be the nominating committee for new officers for the 2013-14 year and will report at the meeting next month.

Library patron l’Sana DJahspora spoke to the board and requested that the board consider giving time for comments from the general public at their meetings and that he was concerned about the money being spent for security when he felt it could be better used elsewhere.

Adjournment:

Meeting adjourned at approximately 4:30 p.m.

Next Regular Board Meeting

Wednesday, April 24, 2013 at 3:30 p.m.